Withdrawals – Columbus Technical College

Official Withdrawal

When a student withdraws from all courses, the student is considered to be withdrawn from the College. Students who are contemplating withdrawal should confer with an advisor in the CARE Center, Hartline Room 160.

If a decision to withdraw is made, students may complete and return a Withdrawal Form (found below) in-person to the CARE Center or online. The withdrawal form must be completed and returned/submitted to the CARE Center. The student’s official last date of attendance will be the date the student notified the CARE Center.

Students who do not formally withdraw from a class(es) are UNOFFICAL WITHDRAWALS AND liable for all tuition, fees, and associated expenses. Student- initiated course withdrawal policies are also applicable to school withdrawals.

Unofficial Withdrawal

As a college, Columbus Tech does not have an official attendance policy after the ‘no show’ period has ended. However, students cannot receive aid for a term’s worth of work if they were not present to do work during that full term. A student who earns all Fs in a given term or a combination of Fs and Ws (meaning the student withdrew from a class) may be considered an ‘unofficial withdrawal’. Unofficial withdrawals are those who cease attending class(es). Faculty must enter a last date of attendance for students who earn a grade of ‘F’ for the class. Once grades are submitted and faculty rosters are verified at the end of a term, unofficial withdrawals (those who earned the F due to ceasing participation) may be required to return unearned federal funds to the college and/or the U.S. Department of Education. Students who truly earned Fs that were not due to ceasing attendance are not considered to have withdrawn; therefore, those students’ aid is not recalculated for the class(es) in question. As well, official and unofficial withdrawals negatively affect a student’s SAP and could result in the loss of future funding.

Midpoint Withdrawal Procedure for Unofficial Withdrawals:

A student who wishes to withdraw form school must notify the school in writing and verbally. Students failing to notify school about withdrawal intentions will have 50% of the payment period as withdrawal date unless a later date can be accurately determined based on coursework activity. Coursework activity includes submitting assignments, exams, and discussions. Presence in a classroom, whether it be virtual or physical, does not constitute participation for determining coursework activity.

It is strongly recommended that students check with either Financial Aid finaid@columbustech.edu or the CARE Center CARECenter@columbustech.edu before withdrawing, in order to determine how this will impact their financial aid.

Care Withdrawl Form

Name(Required)

First Last

Student ID Number(Required)

Email(Required)

Phone(Required)

Are you a current high school student participating in Dual Enrollment?(Required)

Yes

High school students become ineligible to receive Dual Enrollment funding for future terms after their 2nd course withdrawal (W). Courses withdrawn with the grade of W assigned will still need to be paid for by Dual Enrollment funding. A high school student may not receive Dual Enrollment funding for the same course twice. W – This grade signifies that a student withdrew from a CTC course prior to the end of the term. No credit is given, and no grade points are calculated. A grade of “W” is not included in calculating the college grade point average but is counted as coursework attempted.

Withdrawal Type(Required)

Semester(Required)

Year(Required)

Cousre Information

Please enter information for the courses you would like to be withdrawn from:

Course Reference Numbers (CRN)(Required)

List CRNs for ALL courses you are requesting to be withdrawn from:

Course Abbreviation and Numbers(Required)

List the course abbreviation and numbers for ALL courses you are requesting to be withdrawn from i.e. ENGL 1101, MATH 1111:

Reason for Withdrawal

Low course grade(s)

My own medical/Illness

Family medical/Illness

Work schedule conflict

Moving/relocation

Other

Please check the appropriate box(es) below to indicate the reason for your withdrawal:

Other/Additional Detail for Withdrawal

Please provide additional detail of your reason for withdrawal or if your withdrawal reason is not listed.

Do you intend to take classes at CTC next semester or in the future?(Required)

Acknowledgement and Consent

Please initial the box below: I understand that withdrawing from a class or classes can negatively affect my financial aid eligibilty.(Required)

Please initial the box below: I understand that withdrawing from a class or classes (either before or after the W deadline) counts as credit hours attempted but not completed when determining financial aid eligibility according to SAP procedure.(Required)

Please initial the box below: I understand that if I am a Dual Enrollment student it is my responsibility to inform my high school and to find out how my high school graduation path may be affected.(Required)

Student Signature(Required)

Please sign below.